Board Members, 2020

Activities Requiring Management and/or Oversight

Facility: Maintain and update rental ‘Terms & Conditions’ agreement. Coordinate use of all space at the Centre including seniors’ activities such as exercises, quilting, curling, choir, cards, dinners, breakfasts, etc. Administer all rentals and coordinate the efficient use of the facility. Requests for space are received by telephone and via emails both of which are listed on our website, outside signage, brochures, and links from the Town’s website. Coordinate the opening of the Centre to outside rentals and ensuring that terms and conditions of the rental agreement are fully understood, obtain their signatures of this understanding, collect appropriate fees including damage/cleaning deposits and, if requested, provide a receipt. Rental rates and procedures are updated annually by the Board.

Events: Ensure all seniors’ events are planned with our caterer for the breakfast program, monthly theme dinners, luncheons, dessert nights, and other socials events. Post notices of all seniors’ events inside the Centre (print & whiteboard), print tickets as required and make them available for sale at the kitchen outlet. Provide information of the event(s) to the Communications Coordinator for emailing to the membership.

Kitchen: Liaises with our caterer and volunteers ensuring all procedures are followed with regard to Alberta Health, Fire Department, and others to ensure that all equipment is in proper working condition, and that cleanliness remains top priority at the Centre.

Volunteers: Volunteers are required for all activities related to the above events including the set-up and take-down of tables and chairs, serving, cleaning, door tickets, bar service, etc. In planning the event with our caterer, ensure sufficient volunteers are available for each activity as mentioned particularly for our breakfast and dinner programs.

Building Maintenance: Ensure any planned renovations are approved by the Board and coordinate the activity with any contracted services (electrical, plumbing, building, etc.). Oversight is required for current janitorial services, lawn care, snow removal, etc. to ensure the facility is accessible and clean at all times for our members and others.

Membership: Maintain an up-to-date list of members along with phone contacts and emails, collect annual fees as required, print membership cards and ensure emails are provided regularly to the Communications Coordinator for contact with our members.

Casino: Maintain contact with AGLC (Alberta Gaming) and provide necessary information as required or requested by AGLC. Prior to the Casino (Fall of 2019) coordinate list of volunteers for each position required by the Casino, communicate with the Casino as required, arrange for bus transportation for volunteers and ensure all positions are covered.

Website: Ensure our website is kept up-to-date and coordinate the management of the website with our Web Designer. Ensure the website is easily accessible to all and contains as much relative information as possible for and about our members including the posting of events, etc.

Grants: Solicit and seek out all grants and information for any large projects being considered for the upkeep and physical changes to the Griffiths Centre. This includes items such as renovations, replacement (i.e. flooring), appearance (Boom-Town frontage), etc.

Communications: Communicates with membership via emails and postings by providing information and updates to any planned events at the Griffiths Centre. Communicates with all outside sources pertaining to activities and information regarding the Griffiths Centre including other seniors groups, AGLC, etc.

Purchasing: Ensures all supplies for the operation of the Centre are kept in stock including items such as garbage bags, paper towels, toilet paper, soaps & cleaners, coffee, liquor, and other confectionaries as required.

Floor Curling: Coordinates the make-up of teams, schedules, and required supplies for Floor Curling including the set-up and take-down of furniture, waxing supplies, repairs, and upkeep of equipment and ensuring the floors are cleaned of any wax residue from each event.

Quilting: Coordinates all activities relating to quilting and provides annual report at AGM.

Choir: Coordinates all activities relating to the choir and provides report at annual AGM.

Cribbage: Coordinates all activities regarding cribbage and provides report at AGM.

Cards: Provides report at annual AGM.

Exercises: Provides report at annual AGM.

All above positions are to communicate and coordinate any changes to their activities regarding timing, day changes, deletions (i.e. summer break) with the Rentals Coordinator to ensure space is available and accounted for.

Some positions are dual positions (i.e. Rentals and Communications)

Executive: President, Vice-President, Treasurer, Secretary.

Board Members (6)

Les and his wife Marilyn moved to Black Diamond in 2013. They are blessed with 2 children and 4 grandchildren. Both retired (young Seniors). Les is an active participant with the Black Diamond Gospel Chapel, the Economic Development Committee of Black Diamond and the Turner Valley Royal Canadian Legion. Les is a Past President of the Griffiths Memorial Seniors Centre and has served on the Board since 2014.



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